Travis Spouses Club
Revised and Approved 2019
ARTICLE I: NAME
The name of the organization shall be the Travis Spouses’ Club (TSC). The organization shall also own and operate the Travis Community Thrift Shop (TCTS).
THIS IS A PRIVATE ORGANIZATION. IT IS NOT PART OF THE DEPARTMENT OF DEFENSE OR ONE OF ITS COMPONENTS AND IT HAS NO GOVERNMENTAL STATUS.
ARTICLE II: PURPOSE
The TSC is a self-sustaining, private organization whose purpose is to foster interest among its members in charitable, cultural and social activities and to promote base/community relations in keeping with the ideals of the United States Air Force.
ARTICLE III: COMPLIANCE
This organization is a private organization as that term is defined in AFI 34-223. It has no official status with or in the United States Air Force or the Department of Defense. The TSC is a private self-sustaining IRS recognized 501(c)3 nonprofit organization (FEIN#77-0720578), also registered with the California Franchise Tax Board (#9760908), and the California Registry of Charities (#CT0259563).
ARTICLE IV: MEMBERSHIP
Membership is voluntary and obtained by submitting the membership request form, acceptance of the Constitution, Bylaws, Policies & Procedures, Code of Conduct, and full payment of dues.
Eligibility for membership, term, and the dues is defined within the Bylaws.
ARTICLE V: OFFICERS
The officers of the TSC shall be the positions of a President, Senior Vice President, Vice President(s), Honorary President, the Honorary Vice President. The term of an officer begins June 1 and runs till May 31 of the following year.
The officers shall have a seat on the Executive Board.
ARTICLE VI: ADMINISTRATION
The Constitution and Bylaws supersede any previously written policies. All business matters are to be conducted at the Executive Board, Governing Board, and Membership meetings.
The Executive Board is vested with the overall direction and administration of the TSC and represents the overall membership on all the matters of business.
The Executive Board also adopts and maintains the written policies, procedures, position titles and duties, and board and committee seats of the TSC not otherwise prescribed for herein.
The Governing Board is vested with the execution of the plans and goals of the TSC. The Governing Board will consider any matters delegated to it and establish the agenda from the Executive Board. It is also the forum for members to submit all new business. The Governing Board consists of the Executive Board members and all other positions that have been designated with a Governing Board seat.
ARTICLE VII: MEETINGS AND QUORUMS
The Executive Board will meet every three months or when called by the President. The Governing Board will be the regular monthly meeting of the TSC. The membership will meet monthly before each event if called by the President and for the April elections.
The members with voting privileges present at any TSC meeting shall constitute a quorum.
Unless otherwise prescribed within the Constitution or Bylaws, the majority vote of the members with voting privileges present at any meeting will be sufficient to approve any motion or action being considered.
ARTICLE VIII: INSURANCE
Due to the low possibility of risk, an insurance waiver is requested. The Executive Board will continually evaluate risk to public liability for all events and consider specific event liability coverage it may deem appropriate.
The operations of the TCTS will be covered by a general business liability insurance policy.
ARTICLE IX: FISCAL
The organization is prohibited from carrying a line of credit, incurring liabilities based on credit or promising to pay at a later time. The organization will maintain a reserve of $1000 in the event of dissolution.
The official fiscal year end will be May 31.
No part of the TSC’s net earnings may accrue to the benefit of any person having a personal or private interest in the activities of the organization. No member will benefit financially solely as a result of the member’s affiliation with the club.
ARTICLE X: JOINT AND SEVERAL LIABILITY AND HOLD HARMLESS
The membership is jointly and severally liable under the laws of the State of California for the debts and liabilities of the TSC in the event the assets are insufficient to discharge its liabilities. Prospective members and the membership shall receive notice and briefing of such liability.
Members agree to hold the TSC harmless and waive any liability for current and/or future property damages, personal injury liability, or any other legal action that may arise against the TSC.
ARTICLE XI: CONSTITUTIONAL REVIEW
The Constitution and Bylaws will be reviewed by a Parliamentarian’s committee for an update when there is a change in the purpose or every two years, whichever should come first.
ARTICLE XII: AUDIT, RECORDS, AND REGULATORY COMPLIANCE
Records and financial reports must be current and ready for inspection as required by law. The Executive Board may perform an audit or review of records to ensure compliance with Article II above or for the proper records management and integrity of accounts.
Official business records will be retained for a period of no less than five years, or as required by law. Financial records and reports will be retained for a period of no less than seven years, or as required by law.
The 60th FSS/FRS Private Organization Coordinator’s office requires annual reports to be submitted in accordance with AFI 34-223. Federal and State regulatory and IRS filings are due on Oct 15. Including certification of notice to membership of financial liability risks.
In the event of a change in the tax code, laws, or regulations governing the TSC, the Constitution and Bylaws will be automatically amended to such changes by the Executive Board.
ARTICLE XIII: AMENDMENT
Proposed amendments may be submitted during a Governing Board meeting by any current member. The Governing Board may accept, reject, or modify any proposed amendments. The Governing Board will send a copy and notice of the proposed amendments to the membership fourteen days prior to the vote. An amendment must be adopted by two-thirds vote of the membership present and the subsequent ratification by the 60th Air Mobility Wing Commander or their designated base authority.
The Constitution will be automatically amended upon the written direction of the Commander of the 60th Air Mobility Wing or their designated base authority.
Amendments are to be coordinated through the 60th FSS/FRS Private Organization Coordinator and the 60th AM/JA Legal Office.
ARTICLE XIV: DISSOLUTION
Dissolution will begin upon the two-thirds vote of the overall membership or by the order of the Commander of the 60th Air Mobility Wing. Upon dissolution of this organization all funds and property, real or personal, in excess of liabilities shall be given to the Travis Air Force Base youth activities or other charitable organizations in accordance with Air Force regulations or by the direction of Commander of the 60th Air Mobility Wing. Dissolution shall be completed within ninety days.
ARTICLE XV: ADOPTION AND APPROVAL
This version will rescind and supersede all previous versions of the Constitution. However, it will not affect those members currently elected to offices for their remaining term, nor specific agreements and contracts entered into under the terms until such terms of agreements of contracts have been terminated or expired. This version shall be adopted and effective when all signatures below are affixed and subsequent ratification by the 60th Air Mobility Wing Commander or their designated base authority.
This Constitution was approved in accordance with the current standing Constitution amendment procedures and/or such amendment have been directed by the 60th Air Mobility Wing Commander.
X. President, Travis Spouses’ Club
X. Parliamentarian, Travis Spouses’ Club
X. Executive Board Advisor (Honorary President), Travis Spouses’ Club